MORONGO BASIN AREA SERVICE: COMMITTEE GUIDELINES updated 3/13/10 - approved copy, approved 5/8/19 by the ASC after going out to groups for feedback and motions by GSR's Thanks to all who perticipated in formulating the guidelines.

MORONGO BASIN AREA SERVICE
COMMITTEE GUIDELINES
This committee shall be known as the Morongo Basin Area Service Committee of Narcotics Anonymous, hereafter referred to as MBASC. The MBASC is comprised of the Executive Body of duly elected servants: Chair, Vice Chair, Secretary and Treasurer. In addition there are Sub-Committee Chairpersons, Regional Committee Member, Alternate Regional Committee Member, Convention Representative, Alternate Convention Representative, Group Service Representatives and alternates. In addition there are various committee chairpersons. MBASC meetings are open to any Member of Narcotics Anonymous and are closed to the general pubic.

Article I: Service Area
The Morongo Basin area boundaries are from the Riverside County line on the west to the Colorado River on the East and from Lucerne in the North to the Joshua Tree National Park boundary on the south.

Article II: Purpose
Our primary purpose is to help the addict who still suffers. We serve as a link between groups and our region within the framework of the 12 Traditions, 12 Concepts, the service structure of Narcotics Anonymous and the guidance of a loving Higher Power.

Article III: Function
To assist Morongo Basin Area Narcotics Anonymous meetings in fulfillment of their primary purpose.

Article IV: Officers/Members
Functions and Qualifications
Continuous clean time and the willingness to serve are required for all positions. Also, a working knowledge of the NA 12 Steps, 12 Traditions and 12 Concepts of Service is essential. Also, willingness to have their name and phone number published in the meeting directory, on their monthly reports and other MBASC documents.

A. Chairperson: 3 years of continuous clean time, 1 year experience as an active member of the MBASC.

1. Provide a written agenda, with 30 copies, and presides at all MBASC meetings.
2. Provides a monthly written report to the MBASC meeting, 30 copies.
3. Responsible for all correspondence pertaining to the MBASC.
4. Votes only in case of a tie.
5. In case of a tie, the Chairperson must break the tie with a yes or no vote. 6. Co-signer on the MBASC bank account.
7. Holds duplicate key to the MBASC P.O. Box and picks up the mail in the treasurers absence.
8. Serves as point of contact for any and all insurance purposes.

B. Vice Chairperson: 3 years of continuous clean time, 1 year service experience at the area level.

1. Performs the duties of the Chairperson in their absence.
2. Assists the Chairperson in conducting the monthly business meeting and preparing the agenda.
3. Provides a monthly written report to the MBASC meeting, 30 copies.
4. Is the liaison between the MBASC and all subcommittee’s.
5. Co-signer on the MBASC bank account.
6. Assumes the Chairpersons position until a new chairperson is elected.
7. Chairs all JAC meetings

C. Regional Committee Member (RCM): 2 years of continuous clean time, 1 year service experience at the area level. Regional committee member serve as the core of the regional service committee: This coordinates service forums throughout the region, is responsible for regional conventions and conducts the regional assembly.

1. Attends monthly California Inland Regional Service Committee, (CIRSC) meetings; provides two-way communication between the MBASC at the regional service level.
2. Attends the monthly MBASC meeting.
3. Represents the group conscious of the MBASC at the regional service level
4. Assumes the position of Chairperson until a new Chairperson or Vice Chair is elected.
5. Provides a written report on the regional service committee business to be distributed to the MBASC, 30 copies.
6. Chairs bi-annual review on the Conference Agenda Report (CAR), to be funded by the MBASC.
7. Chairs MBASC meetings in the absence of the Chair and Vice Chair.
8. Submits a copy, of their report to the region, to the MBASC Secretary, be included in the archives.

D. Regional Committee Member Alternate: 2 years of continuous clean time, 1 year service experience at the area level.

1. Attends monthly California Inland Regional Service Committee, (CIRSC) meetings; provides two-way communication between the MBASC at the regional service level. 2. Assumes the position of Chairperson until a new Chairperson or Vice Chair is elected. 3. Co-Chairs bi-annual review on the Conference Agenda Report (CAR), to be funded by the MBASC.
4. Chairs MBASC meetings in the absence of the Chair, Vice Chair and RCM. 5. Attends the monthly MBASC meeting. 6. Provides a written report on the regional service committee business to be distributed to the MBASC, 30 copies in the absence of the RCM.

E. Convention Representative: 1 year of continuous clean time and 6 months service experience.

1. Acts as a liaison between the MBA and the Convention Committee.
2. Attends all the MBASC and Convention Committee meetings.
3. Provides a monthly written report to the MBASC meeting, 30 copies.

F. Convention Representative Alternate: 1 year of continuous clean time and 6 months service experience.

1. Acts as a liaison between the MBA and the Convention Committee.
2. Attends all the MBASC and Convention Committee meetings.
3. In the4 absence of the Convention Representative, provides a monthly written report to the MBASC meeting, 30 copies.

G. Secretary: 2 years continuous clean time and one year service experience.

1. Attends and records minutes at monthly MBASC meeting.
2. Prepares and distributes copies of the minutes to all MBASC members within 10 days of the meetings end by email or mail.
3. Responsible for recording amendments to guidelines. 4. Brings 20 copies of minutes to MBASC meeting.
5. Maintains roll call and group attendance.
6. Notifies Outreach of all groups in danger of becoming ineligible to vote.
7. Custodian of all MBASC files and archives. 8. To be funded a monthly budget of $50.00.

H. Alternate Secretary: 2 years continuous clean time and one year service experience.

1. Performs the duties of the Secretary in their absence.
2. Attends the monthly MBASC meeting.
3. Assists the Secretary in fulfilling the duties of the secretary.
4. Assumes the position of the Secretary until a new one is elected.

I. Treasurer: 3 years continuous clean time and one year experience as a MBASC member and have a working knowledge of financial record keeping.

1. Acts as custodian and co-signer of the MBASC bank account.
2. Maintains MBASC financial ledger.
3. Maintains reports of all contributions and expenditures at each MBASC meeting.
4. Prepares monthly written statement to be submitted to MBASC
5. Holds key to MBASC P.O. Box and picks up the mail.
6. Must make the deposit of funds within 6 business days of the monthly area service meeting.
7. Makes records available for quarterly audits by the executive body along with any interested members of Narcotics Anonymous.
8. Transfer EIN number within 60 days of the election. 9. Attends the monthly MBASC meeting.
10. The Treasurer will do accounting for the Area and Subcommittees’ without a bank account. The treasurers of subcommittees’ will provide a written accounting each month.

J. Alternate Treasurer: 3 years continuous clean time and one year experience as a MBASC member.

1. Assumes the position of the Treasurer in their absence.
2. Attends monthly MBASC meetings.
3. Assists the Treasurer in fulfilling their duties.
4. Responsible for verifying all the money at the end of the MBASC meeting.
5. Assumes the position of Treasurer until a new one is elected.

K. Group Service Representative (GSR): 1 year continuous clean time is suggested.

1. Represents and maintains active participation in their meetings.
2. Reports any problems to the MBASC that affects the group or NA as a whole.
3. Brings all monies donated to our area to the MBASC Treasurer.
4. Is encouraged to be a member of a sub-committee. (See IP#2 “The Group”).
5. Responsible for reporting all that transpires at the MBASC meeting to their group.
6. Shows a willingness to develop a working knowledge of the NA 12 Traditions, 12
Concepts of service, the Guide to Local Service and the MBASC guidelines.
7. Attends monthly MBASC meetings.

L. GSR Alternate: 6 months suggested clean time.
1. Assists the GSR in fulfilling the duties of their commitment.
2. Assumes the duties of the GSR in their absence.
3. Shall not represent more than one group at a time.
4. Show a willingness to develop a working knowledge of NA 12 Traditions, 12
Concepts of service, the Guide to Local Service and the MBASC guidelines. 5. Attends monthly MBASC meetings.

ARTICLE 5: SUBCOMMITTEES

1. All subcommittees are directly responsible to the MBASC.

2. All purposed guidelines must be approved by the MBASC and drafted by it subcommittee officers and active members to include.
A. Name
B. Purpose
C. Function
D. Voting Procedures
E. Bank Account
F. Prudent reserve
G. Inventory

3. All Guidelines must be in accordance with the MBASC guidelines.

4. Makes record available for quarterly audits by the executive body and other interested members of NA in March, June, September, and December.

5. The subcommittee guidelines are to be reviewed annually by sub- committees and submitted to the MBASC by January’s ASC meeting. If none submitted, MBASC Executive Body will review and revise Guidelines as needed.

6. All subcommittees will have a Treasurer or a Chair prepare and submit a monthly financial statement to the MBASC Treasurer Prior to ASC meeting.
7. All subcommittees will maintain a list of contracts and procedures for training of future participants and history of monthly meetings to be archived at the end of the calendar year.
8. All subcommittee officers will be elected from within the subcommittee, or if necessary by the MBASC. .
9. All subcommittee Chairpersons and Treasurers should have at least 2 years of continuous clean time. Subcommittee Vice Chairs should have at least 1 year of continuous clean time
10. All subcommittees will hold and announce regularly scheduled meetings.
11. All subcommittee will submit a monthly written report of all their business: Defined as Inventory and Financials, to the MBASC meeting, 30 copies.
12. All “Ad-hoc” committees will be formed in accordance with “A Guide to Local
Service I Narcotics Anonymous.

A. Hospitals & Institutions/Public Information

1. The primary purpose is to carry the message of NA to addicts living in controlled environments.
2. Will be supported by the MBASC.
3. Operates under the guidelines as set down by the World H&I handbook.
B. Literature

1. Stock and distribute NA approved literature, chips etc.
2. Maintain a Bank Account requiring 2 signatures.
3. A prudent reserve of $1800 including monies and inventory.
4. A P.O. Box will be maintained.

C. Activities

1. Provides activities for the MBA.
2. Have a treasurer that maintains a two signature bank account.
3. Have a prudent reserve of $2000 in monies and $500 in inventory, excluding fundraising items: i.e. T-shirts, plaques, etc….
4. All MBA activities are required to have a 3 month lead time with flyers.
5. Will utilize MBASC P.O. Box for all correspondence.

E. Help Lines

1. Maintains telephone information service for NA that helps addicts and others in the community find NA quickly and easily.
2. Assists the Public Information committee.
3. Will be supported by MBASC.

F. Outreach

1. To insure that any NA member, group or meeting can participate in the service structure and receive its support.
2. To assist groups in solving problems that would impede their growth or threatens their survival.
3. To help groups overcome isolation by encouraging increased knowledge, contact, and exposure to NA.
4. Will be supported by MBASC.
5. Will conduct GSR orientation prior to the MBASC meeting and provide the GSR packet.

G. Joint Administration Committee (JAC)

1. Members: MBASC executive body, subcommittee chairs or informed
representatives, GSR’s, and any member of NA may attend.
2. Performs research oriented tasks, as directed by the MBASC, on items which take up too much time on the ASC floor.
3. Acts as a policy committee for guideline review of the MBASC and if needed subcommittees.
4. Provides a forum for subcommittees to discuss problems and solutions.

H. Meeting Directory/Newsletter

1. Updating and printing and making available meeting directories to all members of the MBASC. GSR’s should forward the directories to their groups.
2. All MBASC officers and their contact phone numbers are to be listed in the directory
3. Our primary purpose is to carry the message of NA to the addict who still suffers. With that in mind, we would like to build NA unity through communication and personal experience.
4. Print and have available to the fellowship and MBA community a bi-monthly newsletter.
5. Will be supported and funded by the MBASC.
.

ARTICLE 6: VOTING PROCEDURES

A. The voting participants of the MBASC are:

1. GSR’s or representatives of a group.

a. Become eligible to vote at 2nd consecutive MBASC meeting.
b. Remains eligible to vote by attending 2 out 3 MBASC meetings.
c. Voting participation is based on the roll sheet taken before old business.

2. The MBASC Chairperson votes only in the event of a tie.

3. All attendees of the MBASC meeting vote during elections of officers.

b. A quorum, consisting of 2/3rd or more of eligible GSR’s with voting privileges, must be present in order to conduct business.
c. A 2/3rd vote is required for new or additional expenditures, removal of elected or confirmed positions or policy changes.
d. Motions may be made by any member of the MBASC but must be seconded by a GSR.

e. Area Chairperson is excluded from making motions.
f. The committee will hear two pros and two cons on each motion before voting.
g. All motions may be passed with a simple majority vote with the exception of financial matters, exceeding $100.00, or the removal of any MBASC officer. Financial matters exceeding $100.00 and officer removal require a 2/3rds vote.
h. All voting procedures to be in accordance with “Robert’s Rules of Order” as noted in the “Guide to Local Service.”(Addendum A)

i. Tabled motions will be reviewed at the next scheduled meeting of the MBASC.
j. Each voting eligible GSR is entitled to one vote. In the event of GSR’s absence the GSR Alternate or representative for that meeting may vote.
k. Election of officers is by paper ballot when more than one person is running for that position; otherwise it is by a show of hands.

ARTICLE 7: OPERATIONAL GUIDELINES

a. M BASC nominations are held in August and elections are in September.
b. All nominees must be present at nomination and election.
c. All elected officers will start their term in October.
d. MBASC officers shall serve a total of one year, but may not serve more than two
consecutive years in one particular position.
e. MBASC Chair may appoint an AD HOC Committee.
f. Any open position may be filled at any time.
g. Any member of NA may attend MBASC business meetings. Any member of NA, when recognized by the Chair, may make suggestions, ask questions, and participate in discussion. They will not be allowed to vote.
h. These guidelines may be amended at any time by a 2/3rd vote of the voting GSR’s present.
i. Upon one un-excused absence, the MBASC executive officers and subcommittee chairs will be notified by the Vice Chair that upon their second consecutive un- excused absence they will be asked to step down for noncompliance of their duties.
j. Any MBASC executive officer or subcommittee chair may be removed during their term of office for noncompliance of their duties. The Vice Chair of the ASC meeting shall notify any noncompliant elected officer by approved “Sunshine Letter” (Addendum B) that they are subject to removal from their position.
k. The prudent reserve for the MBA is set at $1500.00.
l. Prior to any fund flow outside the MBA, all MBA sub-committees will be funded as much as the available funds will allow.
m. Regional donations shall be made quarterly when the MBASC has met its prudent reserve and in an amount approved by two-thirds of voting GSR’s. Quarters are defined as Jan. 1st to March 31st using the March 31st balance's; April 1st to June 30 using the June 30th balance's; July 1st to Sept. 30th using the Sept. 30th balance's; Oct. 1st to Dec.31st using Dec. 31st balances.
n. When a sub-committee is in need of assistance, they need to contact the MBASC Vice Chair who will then contact the executive body for the appropriate action.
o. Theft of NA funds will be dealt with per the guidelines set out by bulletin 30 (http://www.na.org/bulletins/bull30-r.htm) from the World Service Office. (Addendum C)
p. Regarding the Bank accounts, no two co-signers may live under the same roof.
q. It is important that no member of the executive body hold more than one position at the MBASC. Whenever possible this needs to be adhered to. However, the needs of our groups and the MBASC require flexibility with respect to this. Our groups need representation and our sub-committees need chairs. A GSR, upon election to an alternate executive body position or executive body position, may continue to serve as a GSR until such time the GSR is replaced. Executive body members can continue as subcommittee chairs until such time as a replacement can be found.

ARTICLE 8: INSURANCE PROTOCOL

a. Any meeting that participates and is listed as a meeting on our directory is covered under the regions liability insurance.
b. Any accidents which occur before, during, or after a meeting is to be reported to the Secretary and the area Chairperson immediately and with as much detail as possible.
c. It is the responsibility of the MBASC to make sure that every group is regularly made aware of our insurance protocol.
(As amended by vote 3-14-09)