Morongo Basin Area Service Committee Meeting-Minutes
Morongo Basin Area Service Committee Meeting
January 9, 2010
Meeting called to order January 9, 2010 at 8:30 am with the Serenity Prayer
Opening Prayer read by Curtis, Twelve Traditions read by Dalene, Twelve Concepts of Service read by Pattie
Attendance Total: 25 GSR Total: 15 with 14 eligible to vote
Roll was called, the following were present:
Executive Body: Chair = James R. / Treasurer = Michelle M. / Secretary = Marion W.
Alternates to the Executive Board: Vice Treasurer = Pattie / RCM = Ken / Alt RCM = Joseph
Subcommittee Chairs: Outreach = Chris / JAC = Phil / Mtg Dir & Newsletter = Steve / Phone Lines = Dalene / Public Info & H&I = Dennis / Activities = Robin / Literature = Larry
The following were not present:
Convention Rep = Tommy, excused
Alternate Secretary = Position still open
Copies of all written reports will be placed into the archives:
JAC = Phil has moved the Guidelines Review meeting to March immediately following the meeting, bring a dish to share for lunch as this is a long process. The change was made so the meeting would not interfere with attendance of the Valentine’s Day activity that is being held 2/13/2010.
Break began at 9:40 am Meeting called back to order with Serenty Prayer at 9:55am
Approval of minutes for meeting held December 12, 2009. GSRs = 14 Vote = 14-0-0 Minutes approved
Old Business:
No old business submitted.
New Business:
The Executive Board met at the bank to make changes to the accounts held by Morongo Basin Area NA. Minutes were made by the bank employee and also by the area secretary, Marion. Copies of both will be placed into the archives. Everything is in place for the Activities committee and the Literature committee to get the changes they need made in the accounts held for those committees.
Next meeting to be held February 13, 2010 Just For Today read by Rachel
Meeting adjourned at 10:46 am Closing Prayer led by Sally T.
The Following GSRs represented their meetings:
7 am Start Up = Barbara 7 oh 4= Rose Beginner’s Topic = Dalene
Healing Starts Here = Ron JT Ranch Mtg = Andrew Landers UG = Kenny
Men’s Stag = Joseph Rise & Shine = Rickey W. Rockin Recovery = Kenton
We Do Recover = Sally T. Yucca Valley = Dalene Women do Recover = Rachel
Women to women = Salley E. Sat candlelight = Jerry Sat noon “Ask it” mtg = Michelle
In loving service,
Marion
760-819-1744
MBANA Minutes 2/12/11
Meeting called to order at 8:30am
Serenity Prayer, Traditions, and Concepts.
Attendance Total: 20, GSR Total: 12, Visitors: 1
Jan. Minutes Approved
Alt Conv Rep : Open
Treasurer:
7Th Trad = $91.97
Expenses= $104.50
Valentines Day Dance expenses:
$1153.28 Total
Activities: balance $955.00
Secretary:
Still needs Forum login in order to post new minutes, instead of replying to old
comments
Request was made: Sec will now put GSR attendance sheet in minutes & possibly do
roll call in future
Ken RCM:
Webmaster badly needed, Directory manager, etc positions open
Alt. RCM: step up & do service at region level to learn more
Conv Rep: Need Alt Conv Rep
Outreach Chris W: Learning Day was a success, Food, Fun Fellowship. Sold t-shirts, raffle. Donation to Area $16.50. Next
Learning Day in May.
Steve Newsletter/Schedules: meeting sched passed out personally to mtgs;
newsletter: mostly about convention, Rick who wrote 3‐part article passed away
Dalene Phonelines: time slots still open, please give just one phone#, please sign up,
Betty L. will help with phone service details
Denis PI, H&I: Participate in H&I: Your story could help someone no matter where
you are in your recovery; would really like to review guidelines; Secretary will check
archives for indiv guidelines
Activities: Valentines Dance is today: Food & Decorations $372.60, Activities Comm.
Treas: $125 rental, $820 t‐shirts/hoodies = $955 bal.
Campout sched for May 6‐8, 2011 Joshua Tree Lakes; Unity Day 7‐3‐11
Lit: Barbara & Betty are the only authorized signers on lit. bank acct. ; Betty will call
Larry re: check book being returned; Denis suggested announcing holding lit comm.
mtg to get lit comm. members to groom successor & get help (Vice Chair, etc.).
BREAK CALLED.
Voting GSRs: 13
Open Forum: banking issues have been resolved
Guidelines Review: when? Hopefully we can get with new Vice Chair and set a date
to review guidelines; ad hoc committee could be formed.
Reg delegate went to Western Zonal Forum so next month we will have updates. Ad
hoc comm. formed at last meeting and any addict can create input for changes to
service structure.
New Business: Bob S nominated for Vice Chair, nomination seconded. Qualifications:
Clean over 20 years,1991 Vice Chair of lower Desert, GSR of Thurs night mtg.
Majority approved.
Joe N. nominated for Alt Treas; seconded, position just counts money, doesn’t have
signing power; qualify as drug court graduate, sec. service for over 1 year; willing, 1
year clean time; motion to wave clean time requirement; seconded; pros & cons
stated. Not passed. Suggested to assign Joe N. as Treasurer committee member to
assist Treasurer and to learn position for the future. Treasurer stated that’s how she
learned position.
Alt Convention Rep: Terry W. nominated, seconded. Accepted. Majority approved.
Announcements:
Beg Topic Mon night needs more food at the next potluck. Next one Mon, May 30th ,
at 6pm Joshua Tree, United Meth Church. Speaker that night also.
Steve: CIRNA Security Sub Committee needs about 180 volunteers for Convention.
All of us should volunteer from MBANA! Tom G 760‐364‐3990 will be Ad Hoc
Security Rangler for MBANA. Christine’s # to volunteer is in Newsletter. Everybody
working for convention needs volunteers.
Lit Comm Mtg, 2nd Wed of month, 5074 Adobe Rd B9, 29 Palms. Barbara 913‐671‐
9193
After this mtg: 12‐12‐12 committee mtg. Need help with Guidelines.
Chris encourages enthusiasm and t‐shirt‐wearing: attraction not promotion.
BIRTHDAYS: Steve L., Feb 9th, 2011 (12 years)
Next mtg March 12th, 2011
Meeting adjourned at 10:37am.
January 2011 MBA NA Area Minutes
NA Area Meeting Minutes 1/8/11
Called to order at 830am
Prayer, 12 Traditions, Concepts
Attendance: 20 GSR Total: 12 Visitors: 1
Avi – Absent (no explanation) 2nd time
Pattie –absent work
Marcy – absent illness
Ruben – absent excuse (school)
Steve –absent excuse, please CALL him
Dec. Minutes Approved and seconded
Treas:
7th Trad: $146.48
Expenses: $108.53
Net Income: $37.95
$1154.92 in bank
Addresses on envelopes, please, to keep area records complete.
Vice Treas will send resignation letter. She has to work on Saturdays.
Secretary:
Will be posting on Forum more info from Activities & Newsletter once former Vice gives her the posting power to make new posts on the forum. Working on contact list for better Area Committee communication.
Conv Rep:
will attend conv. Mtgs but can’t come to Area. Will step down or continue to attend and send report.
Chris Outreach:
wants to keep designing tshirts and get them at a lower price.
Steve Newsletter:
Absent
Dalene Phonelines:
wants sign up volunteers with one phone number, pick time slots and day. Will be updating phone lines.
Denis:
P&I new panel dates but call Denis and sign up.
H&I: Pamphlets ordered.
Activities
Valentines Day Dance 2/12/11
Activities Bal: $2108.28 , donating to Area $108.28
Literature: Dec Sales $349.46
James : 2/12/11 formation mtg, 11am, discussing funding, bingo fundraiser?, 3rd Sat location set up, speaker, too.
Open Forum:
Registration for World Convention on website
Ken can take activity flyers to Region and put on Calendar. Activities can provide 2011 calendar for Region.
Hoodies from Activities being designed white with red; pink available on request.
Get with Literature, 5% over or 10% to get lit a $1000 cash prudent reserve in case of emergency.
Make 30 copies of each report. When are we doing Guidelines reviews? Adjust amt of copies down. Changed to “suggested 30 copies”?
Old Business:
Vice Chair needs to sign bank account, not attending mtgs and leaving us vulnerable with no control of Area funds. Chair going to try to get a hold of Vice by phone to no avail.
New Business:
Motion : remove Vice Chair Avi S.; motion seconded. Cons: Vice attended last month & should be called again. Pro: need to take Officer position seriously & leadership matters when money matters are at stake. Old Chair shouldn’t still have to sign checks. Pro: Can’t get Vice Chair on the phone & he missed 2 of last 3 meetings. Can’t sign checks without him.
Gen Membership Vote: 15 Yay, 0 nay, 4 abstain
Passes: Vice Chair removed from position.
$108.28 donation from Activities.
$1328 = under prudent reserve.
Nominating Trent Bush for Alt. Conv. Rep. That way Conv Rep can continue to attend Convention meetings & send report for Alt Conv Rep to present at Area Meetings. GSRs voting on waiving clean time.
GSRs: Yay = 17, Nay = 0, 1 = abstain
Trent B is Alt. Conv. Rep 760-215-8471
Leahann will fill-in for Alt Treas, but can’t fill position permanently
Motion: Chair Treas and Sec and RCM to go to bank.
Made Exec Body resolution .
Sec, Chair, Treas, & RCM to go to Pac Western Bank within a week and type up letter to get Old Chair off of bank account.
Vice Treasurer & Vice Chair positions open.
Newsletter & Directory: call Steve and he will bring new directories to mtgs. Little Church of Desert noon mtgs have changed. So please announce it.
Tues in Landers needs support. Tues in Morongo Lit Mtg needs support.
5th Monday of month is Potluck Jan.31, 2011 speaker is Eric B.
Please don’t call Thurs mtg at community center “meat market”.
Next mtg Feb 12, 2011; Meeting adjourned: 10:30am.
Just some comments
I believe that in our guidelines, and I will double check, that if a member is absent without a valid excuse for 3 meetings in a row then they receive a "sunset" letter. It is not up to the board to vote someone off, especially when the member was there at the December meeting.
As for the bank changes, the minutes for December were approved and on the correct letter head, they should have been used to change the bank account at that time. Since the Vice Chair is not officially off of our board the minutes from December can be used.
Also, unfortunatly for the Thursday night meeting it has been called the "meat market" meeting for a long time now and that is how many people identify it when telling other members about the meetings. We may not always like what other people have to say but it is not up to us to expect them to call it what we would like it to be called.
Voting out Trusted Servants..
I saw this in the the minutes:
Motion : remove Vice Chair Avi S.; motion seconded. Cons: Vice attended last month & should be called again. Pro: need to take Officer position seriously & leadership matters when money matters are at stake. Old Chair shouldn’t still have to sign checks. Pro: Can’t get Vice Chair on the phone & he missed 2 of last 3 meetings. Can’t sign checks without him.
Gen Membership Vote: 15 Yay, 0 nay, 4 abstain
Passes: Vice Chair removed from position.
I thought there was a sunshine letter process in our Area Guidelines that we follow through with after a 2nd or 2 of 3 missed meetings. And missed with out excuse or contact. Just checking....??
When is the MBA Guideline Review Scheduled? As I would like to attend if possible....
Review of Guidelines
I was told that we would be reviewing the guidelines in January or February but I did not see a date set on the minutes.
December 2010 Minutes
MBANA
Area Minutes for Dec. 11, 2010
Meeting called to order at 8:30am.
Serenity Prayer, Traditions and Concepts read.
Attendance: 22 GSR Total: 12
Betty L – Chair Report
Area Baseball event went well. The Unity shown in MBANA is great.
The 2nd Concept – Area is responsible to the Groups.
Bank name changes: process was started, but minutes need to be correct and approved to complete. Secretary will correct the November minutes and email out ASAP.
Avi S. – Vice Chair
First of the year (Feb or March) bylaws will need to be reviewed. Will be contacting subcommittee regarding the current status of bylaws. There is an open invitation to join subcommittee.
Michelle – Treasurer
Full report submitted for archives.
7th Tradition = $170.25 for Nov. 2010
Expenses = $93.18
Net Income = $77.07
Bank Bal = $1116.97
Activities and Literature financial records will be reported by those subcommittees.
Micki W. – Secretary
Corrections will be made on Nov 2010 minutes and resubmitted for approval so we can proceed with bank name changes. Minutes are now being uploaded monthly to NA Forum. Former Secretary gave current Secretary leftover $20 for ink and copies for printing minutes.
Chris W. – Outreach
The t-shirts that were funded will be available at the next Learning Day. The theme of the Learning Day will be “Stepping into the Light/You are not Alone” at 6123 Park Blvd., Joshua Tree on Jan. 22nd, 2011 at United Methodist Church.
Steve L – Newsletter
Absent
Dalene – Phone lines
Absent
Activities -Michelle –Treas.
Financial records submitted for Baseball Challenge on 11/13/10.
$1087.70 total money deposited
$ 838.07 total expenses
Committee giving back overage for prudent reserve to Area.
PI/ H&I – Denis
Absent but submitted reports for archives.
Literature – Barbara
Checking acct balance = $273.89
Cash drawer = $47.68
Larry L submitted an accounting of certain checks that were reissued.
12-12-12 Subcommittee – James R
Still forming. Will have meeting in late Jan 2011
Nov. 2010 minutes approved.
(After official heading added & names spelling approved.)
Voting: 12 Yay
Old Business
Alt Convention Rep position still open. No new nominations.
New Business
Request was made for World Reg rep to come after Holidays to give presentation on proposed structure changes. Suggestion was made to incorporate presentation into Jan 22, 2011 Learning Day. Chris requested t-shirts left over form Convention for Learning Day Raffle. Betty will decide how to distribute t-shirts as its always been up to the Chair’s discretion.
Birthdays : Chris W = 4 years; Barbara A. = 2 years
Next Meeting = Jan.8, 2011
Meeting Adjourned at 10:07am.
Official Certified Copy of NA Area Minutes 12/11/10
Signed: Micki Ann Wray - Secretary_______
November 2010 Minutes
November Area Meeting
Saturday, November 13th , 2010
Chair called meeting to order at 0830am and many committee members were late.
• Would like Area Concepts
• Upset with people who were late, asked for it to not happen again
• Wants all reports to be given verbally
Vice Chair Absent
Secretary – minutes need to go out to members 10 days after Area, minutes will be looked at and voted on after break
Treasurer – forgot her report, will give it after break
Reports :
RCM
• meetings are the 1st Sunday of the Month in Banning
• world services wants our input about 3 different structure proposals
• Our area will need to vote on this in December
• Everyone can visit the proposals at www.na.org/service
James volunteered to have an ADHOC meeting today after area to view the DVD about the changes
Convention Rep – Date of convention was changed to save money.
Outreach - Chris said outreach is going well
• passed out his report
• Monies were received for t-shirt he has lined up someone to print them.
Meeting Directory and Newsletter
• Said he was not given any guidelines when he took over position, so he has made a rough draft of his own. We may be looking at them at the next area meeting and he may be getting some input from the Chair
Phone Lines – Dalene says phone lines are being answered
• Chair asked about the problems she encountered when called the phone line
• Brenda’s voice needs to be removed; meetings need to be updated, upcoming activities needs to be added.
• By next week Dalene is planning on being able to get into the system, which has been the problem in making the updates.
• There are still openings in all time slots, minimum requirement is 1 year clean time
Activities
• Softball flyer went out in plenty of time, they did have to change the date due to the fire department training at Knott’s Sky Park, Nov 13th after area meeting is new time.
Literature – Last month sales $389.81
• sent $392.10 to region
• $32.10 cash in drawer
• Does not have access to checking account, she does not know how much is in the account. Last she heard there was $125.08 not counting an $80 check pending
Public Information – Dennis
• Meeting held Nov 2nd in Landers 5 in attendance next meeting November 23rd
• Will think about a suggestion given moving some meetings down to Yucca or JT so others could attend
H&I – Dennis
• Meeting held Nov 2nd in Landers 5 in attendance
• Has Panel leaders for Panorama Ranch if anyone wants to speak on the panel they need to call the panel leader ahead of time and not just show up
• Chuck a Walla prison panel is still on hold
Dennis requested a copy of his guidelines due to the fact that his house burned down.
Suggestion from area member that H&I and Public Information become one position so only one meeting needs to be held and one report needs to be given.
12-12-12 – James
• Meeting on Dec 12 to look for a place to hold the 12-12-12 activity
• The committee will be formed at this date and the guidelines written up to be brought back to area to look over.
Break 9:50 a.m. Meeting Called back to order 10:05 a.m.
Open Forum:
Alternate Convention Representative open due to current Alt Rep needing to step down
• Requirements are 1 year clean time, 6 months in a service commitment, transportation to meeting
• Meeting is held the 3rd Sunday month in banning at 10 a.m.
The Thursday Night Community Center meeting will be held at the Panaroma Ranch because the Community Center is closed on Holidays. This is not a pot luck meeting simply their regular meeting but at a different location.
Chris W. is excited about what is going on in the area and encourage everyone to help each other out.
Minutes from Sept. 2010 & Oct. 2010 voted on and approved.
Verbal Motions:
#1 Literature checking account.
• Motion Maker: James R. 2nd Dalene
Add: Barbara Adams, Beddy Lopez and Michelle McCullough added to literature account at Pacific Western in 29 Palms
Remove: James Richardson, Larry Labasor
Yea: 10 Nay: 0 Abstain: 2
#2 Central Account
• Motion Maker: James R. 2nd Richard
Add: Betty Lopez, Ava Schowwalter
Remove: James Richardson, Phill Allen
Yea: 9 Nay: 0 Abstain: 2
#3 Activities Account
• Motion Maker: James R. 2nd Ruben
Add: Jeff Berkley, Michelle McCullough, Betty Lopez,
Remove: James Richardson, Bill June, Robin York
Yea: 9 Nay: 0 Abstain: 2
Announcements:
All changes in accounts must be made at the Pacific Western in 29 Palms due to the fact that is where our area opened the account all paperwork is held there.
Barbara A. Literature Chair – information literature owes some members who purchased literature change due to the fact that there was not enough change in the drawer to give back.
Dennis H&I – Outreach needs to put together a GSR orientation day. The area has several new GSR’s who need to be brought up to speed.
Next Area Meeting Scheduled for December 11th PROMPTLY at 8:30
Meeting Adjourned at 10:30
Official Certified Copy of NA Area Minutes 11/13/10
Signed: Micki Ann Wray - Secretary_______
Marcy Matheny – Alt. Secretary_______
Cool to see
Cool to see something posted here. The minutes from the meeting look great. Glad to hear all the new members were able to make it and step into the positions.... Yeah.
Has James R checked into the Bell Center at CMC for the 12-12-12 event? It may turn into a rather large event and there may be a need to accomodate many NA members. Just a thought.
New webmaster
Thanks for your post Eric. I wish I had more time to post things. Ken of 29 Palms has spoken to me of taking over this forum in the near future. The ASC must make the final decision but hope he can start soon and make this an active forum
Hope he does
I really think it would be good to have someone posting events and keeping our Area portion of the site current.
Posting tec.
I've been contacted by the MBA Secretary asking me to give permission to admin the forum. I have no such power unfortuneltly. The site is supported by Region and I have tried contracting them to get the Secretary previledges several times with no response. I believe their is no webmaster at region presently.
I have offered to post the area's minutes, activities or whatever is e-mailed to me but have received nothing as yet.
Posting tec.
I've been contacted by the MBA Secretary asking me to give permission to admin the forum. I have no such power unfortuneltly. The site is supported by Region and I have tried contracting them to get the Secretary previledges several times with no response. I believe their is no webmaster at region presently.
I have offered to post the area's minutes, activities or whatever is e-mailed to me but have received nothing as yet.
Posting tec.
I've been contacted by the MBA Secretary asking me to give permission to admin the forum. I have no such power unfortuneltly. The site is supported by Region and I have tried contracting them to get the Secretary previledges several times with no response. I believe their is no webmaster at region presently.
I have offered to post the area's minutes, activities or whatever is e-mailed to me but have received nothing as yet.